Store Inventory

Brief Introduction #

Having a handy inventory tool is always beneficial, especially when you have multiple orders and tight schedules to follow. To ease this worry MultiVendorX brings its tried and tested inventory management solution. This tool tracks your stock quantities, sends automatic stock updates across all selling channels, sends you alert emails in case of low quantities, and lets your customers subscribe to products even when they are out of stock.

Configure MultiVendorX Store Inventory #

Admin Configuration  #

The configuration of vendor stock alerts can be completed with minimum effort and minimum time. All you need to do is – 

  • Go to the Admin dashboard and navigate to the WCMp menu option. Once the WCMp sub-menu list appears, select the Settings option.
  • When the setting page loads, you can move onto the Capabilities tab on the setting page
  • Under the Capabilities tab, scroll down to the inventory section 
  • Configurations under the inventory section include –
    • Low Stock Alert – By enabling the low stock alert option, all vendors in your marketplace would receive a stock alert warning in the form of an email
    • Out of Stock Alert – When the out of stock alert option is enabled, vendors receive a warning mail letting them know that their stock quantities have run out 
    • Low Stock Threshold – On the low stock threshold field you can fill in the minimum stock quantity amount. When the quantity value reaches the minimum value set by you, vendors would receive a low stock alert mail.  
    • Out of Stock Threshold– The out of stock threshold operates similar to the low stock threshold. In the out of stock threshold field, you can set the minimum amount of stock value, reaching which would trigger an out of stock mail. 

Note – The low stock and out of stock value set by you is applicable for all vendors. Vendors, however, also have the option to overwrite the stock quantity value set by you. 

Vendor Configuration #

Frontend Configuration  #

From the vendor’s dashboard, vendors can override the low stock or out of stock amount set by the admin. To override the stock quantities set by the admin vendors can – 

  • Go to the vendor dashboard and navigate to Store Settings. Under the store settings list, vendors can select the Storefront option.
  • Once the Storefront page opens, vendors can scroll down to the Stock management section. 
  • In the Stock management section vendor can –
    • Enable or disable a low stock alert mail 
    • Enable or disable an out of stock alert mail
    • Set the lowest stock amount value that will trigger the  low stock alert mail
    • Add an out of stock value to trigger the out of stock mail 
  • Once the mentioned steps are set, they can save their setting by selecting the save button. 

Backend Configuration  #

Vendors also have the added advantage of setting up their stock manager from the dashboard backend. To set up stock management from the backend, the vendor must – 

  • Go to the vendor dashboard and navigate to the Profile icon. From the Profile list, they can select the WordPress Backend option.   
  • Selecting the WordPress Backend option will direct them to the backend dashboard. From the backend dashboard, vendors can navigate to the Profile menu option. On the profile page, vendors can scroll down and check the boxes for Enable low stock alert and Enable out of stock alert.  They can also provide their corresponding limits in the text boxes as required. 
  • Lastly, the Update Profile button will save their choices. 

Track Stock Quantities  #

WCMp allows for real-time visibility which allows vendors to keep track of their stock quantities and also view the change in stock every time a sale is made. 

View Product Stock  #

To keep a record of the product stock vendor can – 

  • Go to the vendor dashboard and navigate to the Product Manager menu option. Once the Product manager option is selected, the vendor can choose the Product Stock option. 
  • On the Product Stock page, vendors can view all the products and their respective quantities. They can also view products that have gone out of stock or products that are running low on stock. 
  • Since WCMp automatically updates stock amount once a sale has been made, vendors can also track down their dwindling product quantities

Manage Out of Stock Products 

Vendors can now manage products that have gone out of stock by simply letting customers subscribe to that product. When customers subscribe for products that have run out of stock, vendors would be able to keep a note of those products. So, once the product is back in stock, customers will receive a mail alerting them of the availability of the product. 

With this, we come to the end of our stock alert tutorial. Hopefully using this document you can manage your stocks without any trouble. 

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