The Storewise Transaction History section helps admins track store earnings, commissions, and payouts from one place. It gives a clear view of how money moves between the marketplace and store owners.
This guide explains the complete workflow, from customer purchase to vendor payout.
How the transaction workflow works #
Step 1: Customer places an order #
When a customer buys a product from a store:
- WooCommerce creates the order
- MultiVendorX calculates the store commission
- A transaction entry is created automatically
The commission amount then appears inside the store wallet.
Step 2: Commission enters processing #
After the order is processed:
- The commission moves into the store wallet
- The amount may appear under Upcoming Balance
- The transaction status becomes Processed
This means the amount is recorded but not yet ready for withdrawal.
Step 3: Balance becomes available #
Once the processing period is completed:
- The amount moves to Ready to Withdraw
- The store becomes eligible for payout
The admin can now release the payment.
Step 4: Admin releases payment #
To release the payout:
- Open the required store transaction page
- Check the available balance
- Click Disburse Payment
After payment is released:
- A payout transaction is created
- The balance updates automatically
- The status changes to Completed
Opening the transaction history page #
To access the page:
- Go to MultiVendorX
- Open Transaction History
- Select the required store
You will now see all financial activities related to that store.
Understanding the wallet transaction section #
The Wallet Transaction tab shows all store financial activities.
This includes:
- Commission earnings
- Withdrawal payouts
- Wallet credits
- Wallet debits
Each transaction shows:
- Transaction ID
- Status
- Transaction type
- Date
- Credit amount
- Debit amount
- Remaining balance
Understanding transaction statuses #
Processed #
The transaction has been created but the amount is still under processing.
The balance may still appear under Upcoming Balance.
Completed #
The payout or transaction has been successfully finished.
The amount is fully settled.
Understanding store balances #
Ready to withdraw #
This is the amount currently available for payout.
Upcoming balance #
This amount is still under processing and cannot be withdrawn yet.
Reserve balance #
This is the amount temporarily held by the marketplace.
It may be used for:
- Refund safety
- Settlement delays
- Marketplace policies
Minimum withdrawal amount #
Stores must reach the minimum withdrawal amount before payouts can be released.
Viewing recent payouts #
The Recent Payouts section shows the latest payout activities for the selected store.
Here you can view:
- Payment method
- Payout amount
- Payout status
- Transaction date
If no payout method is configured, the system may show a payment method warning.
Filtering transactions #
Admins can filter transactions using:
- Transaction status
- Transaction type
- Date range
This helps quickly find specific financial records.
Exporting transaction reports #
To download transaction data:
- Apply filters if needed
- Click Download CSV
The report can be used for:
- Accounting
- Vendor reports
- Financial tracking
Additional financial reports #
The page also includes additional reporting sections.
Direct transaction #
Used for direct financial transactions.
Monthly tax report #
Used to review store tax information.
Facilitator report #
Used to review marketplace earnings and facilitator-related transactions.
